VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
September 24, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, September 24, 2015, in the Community Event Room of the library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees Vice President, Victor Druziako, called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9, and was posted in the library in accordance with The Sunshine Law. Trustees present were Catherine Franzoi, Sally Goode, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger and Victor Druziako. Also present were Library Director, Brandi Grosso; Administrative Clerk, Mary Ann Rada; and Head of Adult Services, Holly Rogerson.

MINUTES of July 23, 2015
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the July 23, 2015 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

At this time, on a motion made by Mr. Druziako and seconded by Ms. Irby, Trustees approved to move the order of business to the Director’s Report and New Business. The motion was passed by unanimous consent.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

Ms. Grosso added:

• The LED sign that was vandalized over the summer will cost $1370 to repair. Insurance will cover the cost, but the library will be responsible for a $500 deductible.
• Shrubs were recently planted around the library. The Woman’s Club of Vineland provided money for the shrubs.
• Library brochures and flyers were distributed at “Back to School Nights” at all the schools. Ms. Grosso thanked Mr. Stanger for coordinating this.

NEW BUSINESS
NJ Library Trustees Continuing Education

Ms. Grosso reminded Trustees that one of the requirements by the New Jersey State Library for State Aid is that Trustees are required to have seven hours, as a group, of continuing education per year.
She informed Trustees of a “Trustees Academy”, which offers short webinars on different topics relating to Library Trustees, NJ State Library laws, etc. An email with the link to these webinars along with log-in information will be sent to Trustees.

Approval of Payment Options for Non-Resident Library Cards
On a motion made by Mr. Druziako, seconded by Mrs. Irby, Trustees approved the library to provide a two-payment installment program for a non-resident library card, at the library’s discretion, to be paid in full within a six months period. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Approval of 3 Month Temporary Library Cards for $15

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the library to provide a temporary library card for visitors to Vineland at the fee of $15, not to exceed three months. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Approval to extend the hours of the Community Event Room to 8:30 p.m. for the South Jersey Ghost Research Program on October 20.
On a motion made by Mr. Druziako, seconded by Mrs. Goode, Trustees approved to extend the hours of the Community Event room to 8:30 p.m. on October 20, 2015 for a program by South Jersey Ghost Research. The motion was passed by unanimous consent.

On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

TREASURER’S REPORT for July, 2015
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the Treasurer’s Report for July, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

TREASURER’S REPORT for August, 2015
On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approved the Treasurer’s Report for August, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for August, 2015
The Schedule of Accounts of payments for August, 2015, in the amount of $18,081.69 ($13,707.85 – other expenses and $4,373.84– library materials), was authorized for payment by all present on a motion made by Mr. Stanger, seconded by Ms. Irby. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for September, 2015
The Schedule of Accounts of payments for September, 2015, in the amount of $19,738.15 ($9,941.91 – other expenses and $9,796.24– library materials), was authorized for payment by all present on a motion made by Mr. Stanger, seconded by Ms. Irby. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of October, 2015
On a motion made by Mrs. Spinelli, seconded by Ms. Irby, Trustees approved the payment of salaries and benefits for the month of October, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
There was no correspondence.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for July and August that was prepared by Library Associate, Caroline Fricke.

UNFINISHED BUSINESS
Nominating Committee to Select a Treasurer

Mrs. Rada explained to Trustees the responsibilities of the Treasurer position.

Trustees agreed to table this discussion until the next meeting.

NEW BUSINESS - Continued
Century Certificate of Deposit due Oct. 6, 2015

Trustees received a chart with current interest rates from several banks.

On a motion made by Ms. Irby, seconded by Mrs. Goode, Trustees approved allowing the Certificate of Deposit at Century Savings Bank to automatically renew. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

At this point Ms. Grosso left the meeting.

Marketing – Exclusivity
Mrs. Rogerson recently met with Bruce Puckett, a marketing professor at Rowan University to discuss how to get corporate sponsors for the library’s ESL program. She reported the following:

• The ESL program is very popular and is expanding. It has a long waiting list due to a lack of tutors and staff to hold classes. She is looking for funds to pay for an ESL teacher to help conduct more classes.
• Mrs. Rogerson, with help from Senior Library Assistant Carmen Trinidad, has been fundraising for the ESL program on behalf of the Friends of the Vineland Library. She has only gotten a few donations.
• Mr. Puckett’s advice was to seek corporate sponsorships from businesses by offering them some sort of advertising, particularly in the form of “exclusivity”.
• An idea was to purchase, or have donated, a large flat panel television where a business, who donated a significant amount, would have their name on the screen exclusively for a period of time.
• Mrs. Rogerson would like Trustee’s thoughts as to how they feel about this type of advertising. How do Trustees feel about:
• A flat screen TV to thank/advertise donors or the use of the outside LED sign?
• Listing a business’s phone number on the sign?

Trustees would like Mrs. Rogerson to consult with Mr. Duffy to see if there are any statutory restrictions. They would like Mrs. Rogerson to research sample policies.

PUBLIC COMMENT
On motion made by Ms. Irby and seconded by Mrs. Spinelli, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mrs. Goode and seconded by Mrs. Spinelli, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:30 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk