VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
September 25, 2014
A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, September 25, 2014 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.
Board of Trustees President Christine Schneider called the meeting to order at 5:33 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Christine Schneider. Also present were Library Director Gloria Urban, Administrative Clerk Mary Ann Rada, Head of Reference Holly Rogerson, Architect John Pedersen and Library Counsel Edward Duffy.
MINUTES of August 28, 2014
TREASURER’S REPORT for August, 2014
Mr. Stanger arrived at this point of the meeting.
SCHEDULE OF ACCOUNTS for September, 2014
APPROVAL OF PAYMENT OF SALARIES AND BENEFITS
for month of October, 2014
LIBRARY DIRECTOR’S REPORT
Mr. Pedersen arrived at this point of the meeting.
At this time, on a motion made by Mr. Druziako and seconded by Mr. Stanger, Trustees approved to move the order of business to Unfinished Business - Roof Report. The motion was passed by unanimous consent.
The library experienced many leaks this morning in the areas where the non-fiction books are shelved, the Circulation Department, the Public Office Room and the Tutoring Room. The library was unable to open to the public until noon. Books had to be removed from shelving; equipment from the public office room had to be removed; wet ceiling tiles had to be discarded and industrial dryers were rented to dry up carpeting. These areas remain closed off to the public. The extent of the damage is still undetermined and it is uncertain who will cover the cost of the damage.
Architect John Pedersen reported the following on the
• There was an allowance of about $5000 within the bid of the contract for unforeseen repairs. This money has been used to repair other rotted areas of the roof that have been discovered during the work.
• After consulting with the structural engineer
, the contractor presented a couple options for repair:
• Option number one has the benefits that it will be less expensive and it will more closely resemble the existing ceiling, also shelving in the non-fiction area will not be required to be dismantled in order to do the work.
Barring any negative commentary from the Structural Engineer which would bear on Mr. Pedersen’s opinion, on a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the option to replace the decking at the cost of $17, 000. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider
Ms. Urban stated it has not yet been determined where the money for this repair will come from.
At this point in the meeting Mr. Stanger left.
Mr. Pedersen addressed other problems with the library
• The wide windows which are located in the front upper area of the library, above the roof are loose. They need a better frame set up, the flashing needs to be redone and the glazing. It was recommended to replace them since they are over 35 years old. The cost of this project was estimated to be about $150,000 - $200,000.
At this point in the meeting Mr. Pedersen left.
Return to regular order of business
Trustees received a draft of a revised Meeting Room Usage Policy to review for vote at the October meeting. Dr. Duffy advised Trustees that the policy should include a request for a Certificate of Insurance. He also recommended increasing the fees. Mr. Duffy will review and draft a revised policy.
Determine Participants of Director Search Committee
Mr. Duffy offered suggestions on how to conduct interviews:
Ms. Irby volunteered to be the common committee person.
Mr. Duffy informed Trustees that there is a residency requirement. A new hire must become a resident of Vineland within one year of being hired.
Mr. Duffy also advised Trustees that the search committee does not have to be limited to only members of the Board.
Approval to hire Jean Rivera as part-time Student
Assistant in the Reference Department
Boards’ consideration to have a staff
representative on the Search Committee
No members of the public were present.
On motion made by Mrs. Spinelli, and seconded by Ms.
Irby, Trustees moved to close the public comment session of the meeting.
The motion was passed by unanimous consent.
On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees agreed to come out of Executive Session. The motion was passed by unanimous consent.
Mary Ann Rada, Administrative Clerk