VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES- MINUTES
October 27, 2011

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, October 27, 2011 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees Vice-President Deborah Wallace-Long called the meeting to order at 5:30 p.m. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with Sunshine Laws. Trustees present were Victor Druziako, Whelma B. Irby, Shirley Santos, Christine Schneider, Ross Stanger and Deborah Wallace-Long. Trustees not attending were Joanne Gittone, Rosa Mendez and Michael Sarnoff. Also present were Library Director Gloria Urban and Administrative Clerk Anita Lupcho.

MINUTES of September 22, 2011
Mr. Stanger, seconded by Ms. Irby, moved that the minutes of the September 22, 2011 Board of Trustees meeting be accepted. The Administrative Clerk called the roll: YEAS: Ms. Irby, Mrs. Schneider, Mr. Stanger and Mrs. Wallace-Long. ABSTAIN: Ms. Santos.

TREASURER'S REPORT
Ms. Urban noted the library is within budget. On a motion made by Mrs. Schneider, seconded by Mr. Stanger, Trustees approved the Treasurer's Report for September, 2011. The Administrative Clerk called the roll: YEAS: Ms. Irby, Ms. Santos, Mrs. Schneider, Mr. Stanger and Mrs. Wallace-Long.

SCHEDULE OF ACCOUNTS
The Schedule of Accounts for Payment for October in the amount of $20,195.97 ($13,776.24- other expenses and $6,419.73 - library materials) was authorized for payment by all present on a motion made by Mrs. Schneider, seconded by Mr. Stanger. The Administrative Clerk called the roll: YEAS: Ms. Irby, Ms. Santos, Mrs. Schneider, Mr. Stanger and Mrs. Wallace-Long.

CORRESPONDENCE
No correspondence was reported.

At this point of the meeting, Mr. Druziako arrived.
LIBRARY DIRECTOR'S REPORT
A copy of the Library Director’s Report is attached to the original minutes. Ms. Urban added the following:
• Barretta Plumbing will repair the copper pipes in the Tripp Room on December 16, 2011.
• Mr. Pescatore identified an architect willing to work on specifications for the roof pro bono. There was a discussion about needing an engineer for this task. Mrs. Lupcho was asked to research minutes to find the contractor who worked on the roof in 1992.
• Trustees asked how a person was appointed to the Foundation Board. Ms. Urban said recommendations come from the Foundation Board and/or the Library Board of Trustees. More people are needed to sit on the Foundation Board.

DEPARTMENT REPORTS -- Community Relations Report
Trustees suggested using teens as ELS tutors. Ms. Urban will check into this idea.

APPROVAL OF 2012 CALENDAR OF LIBRARY HOLIDAYS/CLOSINGS
On a motion made by Mr. Stanger, seconded by Ms. Irby, Trustees approved the 2012 Calendar of Library Holidays and Closings. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Ms. Santos, Mrs. Schneider, Mr. Stanger and Mrs. Wallace-Long.

APPROVAL OF 2012 SCHEDULE OF BOARD MEETINGS
On a motion made by Mr. Stanger, seconded by Mr. Druziako, Trustees approved the 2012 Schedule of Board meetings. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Ms. Santos, Mrs. Schneider, Mr. Stanger and Mrs. Wallace-Long.

STRATEGIC PLAN PROJECT -- SUMMARY
Ms. Urban reported that she and Ms. Gittone attended the first of a series of state funded workshops for creating a strategic plan. The library’s current plan expired in 2007 and a new plan must be created to meet state standards. A SWOT (strengths, weakness, opportunities and threats) plan is due at the next workshop in December. It was decided the November 17 Board of Trustees meeting will be devoted to working on a SWOT analysis.

DECEMBER 16, 2011 ADMINISTRATIVE CLOSING OF LIBRARY
The water in the entire library building must be shut off when Barretta Plumbing replaces the copper pipe on December 16. The line runs from the front corner of the building down the main hallway.

On a motion made by Mrs. Schneider, seconded by Ms. Irby, Trustees approved an administrative closing the library on December 16, 2011, because of the required water shut-off. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Ms. Santos, Mrs. Schneider, Mr. Stanger and Mrs. Wallace-Long.

PUBLIC COMMENT
No members of the public were present.

OTHER
Budget
Ms. Urban reported the CY2012 budget has started and is due on November 15. The library has been asked to cut 5% for 2012 and there are few options to even consider. Monies will be held for sick payouts to library staff who indicated they may retire.

EXECUTIVE SESSION
There was no call for an executive session.

ADJOURNMENT
On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees agreed to adjourn the meeting at 6:05 p.m.

Respectfully submitted,

Anita Lupcho, Library Administrative Clerk