VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
October 23, 2014

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, October 23, 2014 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:32 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Sally Goode, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Christine Schneider. Also present were Library Director Gloria Urban, Administrative Clerk Mary Ann Rada, Head of Reference Holly Rogerson, Library Council Edward Duffy and Steve Testa, CPA.

MINUTES of September 25, 2014
Ms. Irby, seconded by Mr. Druziako, moved that the minutes of the September 25, 2014 Board of Trustees meeting be accepted. All who attended the meeting passed the motion unanimously. Mrs. Goode abstained.

Move the order of business
At this time, on a motion made by Mr. Druziako and seconded by Ms. Irby, Trustees approved to move the order of business to New Business, CY13 Audit Report. The motion was passed by unanimous consent.

Mrs. Spinelli arrived at this point of the meeting.

Trustees received a copy of the CY13 Audit Report. Steve Testa of Romano, Hearing, Testa & Knorr reviewed each page of the audit report with Trustees. Mr. Testa noted the following:
• There were no findings and recommendations noted for the year ending December 2013.
• He noted as of December 31, 2013, the Library designated $37,000 for subsequent year’s expenditures.
• Mr. Testa reminded Trustees that the first $250,000 of governmental deposits in each bank is protected by the FDIC; any excess of insured amounts are protected by GUDPA. It was recommended to deposit excess monies in different banks in order to be insured by the FDIC.
• The Library must obtain a required Business Registration Certificate for any purchases over $2625. This can be obtained on-line if the Business’s Federal ID number is known.

Trustees thanked Mr. Testa for his work and the professionalism he and his staff have shown towards the library.

Return to regular order of business
On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

Ms. Irby, seconded by Mr. Stanger, made a motion to accept the CY13 Audit Report. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

MINUTES of September 25, 2014 Executive Session
Mr. Druziako, seconded by Ms. Irby, moved that the minutes of the September 25, 2014 executive session of the Board of Trustees meeting be accepted. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Mrs. Spinelli and Mrs. Schneider. ABSTAINS: Mrs. Goode and Mr. Stanger

MINUTES of October 16, 2014 Special Meeting
Mr. Druziako, seconded by Mrs. Spinelli, moved that the minutes of the October 16, 2014 Board of Trustees special meeting be accepted. The motion was passed unanimously by all who attended the meeting. Ms. Irby and Mr. Stanger abstained.

TREASURER’S REPORT for September 2014
On a motion made by Mr. Stanger, seconded by Ms. Irby, Trustees approved the Treasurer’s Report for September, 2014. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

SCHEDULE OF ACCOUNTS for October, 2014
The Schedule of Accounts for payments for October, 2014, in the amount of $23,222.17 ($13,057.35 – other expenses and $10,164.82 – library materials) was authorized for payment by all present on a motion made by Mr. Druziako, seconded by Mr. Stanger. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of November, 2014
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of November. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

CORRESPONDENCE
Sharon Omrod

Ms. Urban received a letter from volunteer Sharon Omrod. Ms. Omrod who has been a longtime volunteer in the Children’s Department has resigned from her position due to health reasons.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for September.

UNFINISHED BUSINESS
Roof – Building Committee Report
• Fabbri estimated the roof project should be completed in 2 ½ weeks.
• Mr. Pedersen will stay on to oversee the details of clean up when the job is completed.
• The property may need re-seeding.
• The committee discussed the outer wall in the toddler area of the Children’s Department that was damaged from water leakage. It was suggested to have Maintenance Worker Manny Gonzalez scrape and repaint the wall. It was also suggested to ask the high school art students to paint a new design on the wall.


NEW BUSINESS
Approval of 2015 Calendar of Library Holiday/Closings

On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approved the 2015 calendar for library holidays and closings. The motion was passed by unanimous consent.

Approval of 2015 Schedule of Board Meetings
On a motion made by Ms. Druziako, seconded by Ms. Irby, Trustees approved the Board of Trustees Meeting schedule for 2015. The motion was passed by unanimous consent.

Approval to hire Tiarah Chandler as part-time Student Assistant in the Reference Department
On a motion made by Mrs. Spinelli and seconded by Ms. Irby, Trustees approved the hiring of Tiarah Chandler. The motion was passed by unanimous consent.

Commendation for Library Volunteer Sharon Omrod
On a motion made by Mr. Stanger and seconded by Mrs. Spinelli, Trustees approved to have a Commendation prepared for and presented to Library Volunteer Sharon Omrod. The motion was passed by unanimous consent.

Revised By-Laws for review
Mr. Duffy presented Trustees with a revised copy of the By-laws for review. Dr. Duffy suggested making the following changes:
• Changing Section 5 to read: A quorum for the transaction of business at any meeting shall consist of a majority of the members of the board.
• Adding the Pledge of Allegiance to the order of business in Article III, Section 3.

Trustees will vote on the amended By-Laws at the November meeting.

Approval to appropriate $23,000 of the undesignated unreserved fund balance to use for additional unexpected costs of the roof repair
On a motion made Mr. Druziako, seconded by Mrs. Goode, Trustees approved to utilize up to $23,000 of the 2013 undesignated, unreserved fund balance as income in the 2014 budget. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

PUBLIC COMMENT
On motion made by Ms. Irby and seconded by Mrs. Spinelli, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Stanger, and seconded by Ms. Irby, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
Trustees presented Ms. Urban with flowers and thanked her for her years of service. They expressed what a pleasure it has been working with Ms. Urban, how they appreciated her professionalism and always keeping the Board well informed of library matters. She will be greatly missed.

Ms. Urban expressed what a pleasure and honor it has been working at the library. In the November Library Newsletter, Ms. Urban wrote a letter of farewell to staff, the three Library Boards and the community.

At this point of the meeting Ms. Urban and Mr. Duffy left the meeting.

EXECUTIVE SESSION
On a motion made by Mrs. Goode, seconded by Ms. Spinelli, Trustees agreed to go into Executive Session. The motion was passed by unanimous consent.

On a motion made by Mrs. Spinelli, seconded by Ms. Irby, Trustees agreed to come out of Executive Session. The motion was passed by unanimous consent.

ADJOURNMENT
The meeting was adjourned at 7:37 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk