VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
October 22, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, October 22, 2015, in the Community Event Room of the library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President, Christine Schneider, called the meeting to order at 5:32 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels, and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Greg Gallo, Whelma Irby, Ross Stanger and Christine Schneider. Also present were Library Director, Brandi Grosso and Administrative Clerk, Mary Ann Rada.

MINUTES of September 22, 2015
Ms. Irby, seconded by Mr. Druziako, moved that the minutes of the September 22, 2015 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for September, 2015
On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees approved the Treasurer’s Report for September, 2015. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mr. Stanger and Mrs. Schneider

SCHEDULE OF ACCOUNTS for October, 2015
The Schedule of Accounts of payments for October, 2015, in the amount of $23,903.84 ($13,689.52 – other expenses and $10,214.32 – library materials), was authorized for payment by all present on a motion made by Ms. Irby, seconded by Mr. Druziako. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mr. Stanger and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of November, 2015
On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees approved the payment of salaries and benefits for the month of October, 2015. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mr. Stanger and Mrs. Schneider

CORRESPONDENCE
Letter from Library Patron

Ms. Grosso received a letter from a library patron regarding the library’s policy on payment for damaged material.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for September that was prepared by Library Associate, Caroline Fricke.

UNFINISHED BUSINESS
Nominating Committee to Select a Treasurer

Mrs. Spinelli volunteered to take the position as Treasurer for the 2016 – 2018 term.

NEW BUSINESS
Approval of 2016 Calendar of Library Holidays/Closings

On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approved the 2016 calendar for library holidays and closings. The motion was passed by unanimous consent.

Approval of 2016 Schedule of Board Meetings
On a motion made by Ms. Druziako, seconded by Ms. Irby, Trustees approved the Board of Trustees Meeting schedule for 2016. The motion was passed by unanimous consent.

Approval to hire Terri Carpenter as Full-time Library Associate in the Children’s Department
Ms. Grosso reported that Ms. Carpenter is filling the Librarian position that became available when Nichole Gardner resigned. Ms. Carpenter is currently going to school for her Masters in Library Science and should complete her degree in 2016. At that time, Ms. Carpenter will be moved into the Librarian title.

On a motion made by Mr. Druziako and seconded by Ms. Irby, Trustees approved the hiring of Terri Carpenter as Library Associate in the Children’s Department. The motion was passed by unanimous consent.

Estate of Dorothy Barth
The library was named in the Last Will & Testament of Dorothy Barth in 2007, in the amount of $25,693.22. At that time, Trustees resolved to restrict those funds for Office Furniture and Equipment; Building Fixtures; Computer Software; and/or Computers. The library was recently notified that a supplemental distribution in the amount of $463.97 was to be received.

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved that the additional money from the Barth Estate be used at the Library’s discretion. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mr. Stanger and Mrs. Schneider

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Ms. Irby, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Stanger and seconded by Mr. Gallo, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
Lettering for the LED sign

Ms. Grosso presented samples of fonts to be used for the lettering on the LED sign which was damaged by vandals a couple months ago. Ms. Grosso also reported that since Urban Sign was not interested in repairing the sign they originally installed, Garden State Highway Products will be doing the repair.

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the “Bookman” font to be used for the sign. The motion was passed by unanimous consent.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:17 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk