VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
October 24, 2013

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, October 24, 2013, in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:29 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Christine Schneider, Josephine Orlando-Spinelli and Ross Stanger. Also present was Library Director Gloria Urban, Administrative Clerk Mary Ann Rada and Steve Testa, CPA.

Move the order of business
At this time, on a motion made by Mr. Stanger and seconded by Mr. Druziako, Trustees approved to move the order of business to New Business, CY12 Audit Report. The motion was passed by unanimous consent.

Trustees received a copy of the CY12 Audit Report. Steve Testa of Romano, Hearing, Testa & Knorr reviewed each page of the audit report with Trustees. Mr. Testa noted the following:
• There were no findings and recommendations noted for the year ending December 2012.
• The State of New Jersey requires that all receipts received must be deposited within 48 hours.
• There were no excess funds to transfer to the City of Vineland.
• He noted as of December 31, 2012, the Library designated $27,485 for subsequent year’s expenditures.

Mr. Testa and Trustees noted that the Library’s Bookkeeper Melissa Vanes did an excellent job maintaining the Library’s financial responsibilities.

Trustees thanked Mr. Testa for his work and the professionalism he and his staff have shown towards the library.

Return to regular order of business
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

Mr. Druziako, seconded by Mr. Stanger, made a motion to accept the CY12 Audit Report. The motion was passed by unanimous consent.

MINUTES of September 26, 2013
Mr. Druziako, seconded by Mr. Stanger, moved that the minutes of the September 26, 2013 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

TREASURER’S REPORT for September 2013
On a motion made by Mrs. Spinelli, seconded by Mr. Druziako, Trustees approved the Treasurer’s Report for September, 2013. The motion was passed by unanimous consent.

SCHEDULE OF ACCOUNTS for October 2013
The Schedule of Accounts for Payment for October, 2013, in the amount of $21,137.50 ($8,784.68 – library material and $12,352.82 – other expenses) was authorized for payment by all present on a motion made by Mrs. Spinelli, seconded by Mr. Druziako. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for November 2013
On a motion made by Mr. Stanger, seconded by Mr. Druziako, Trustees approved the City of Vineland to make payment of salaries and benefits to the employees of the Vineland Public Library for the month of November 2013 with funds retained for this purpose. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

CORRESPONDENCE
Letter from County Attorney Theodore E. Baker
A letter was received by County Attorney Theodore E. Baker along with the signed original executed Release regarding the CLUES system payments to the County Library. This releases Vineland Public Library from all claims, charges or expenses related to the CLUES Library Services or SirsiDynix.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.
The following was added:
• Trustees would like a Commendation to go to Staff and Volunteers who helped to coordinate the 5K and 1 mile Fun Run/Walk.
• The Library Director noted to the Board that since she recently turned 64, they should expect to receive notification of her retirement some time during the 2-year term of the officers being elected in November. She did this in order to help the Trustees make a fully informed decision about the Board’s leadership during the upcoming transition.
• Bid requests for the elevator repair have been sent to appropriate companies. City Council will be voting on the winning bids at their next meeting on November 12.
• Ms. Urban has been working on the CY14 budget.
• Ms. Urban shared an article from the Daily Journal about the County and Bridgton Library’s proposed new library building.

DEPARTMENT REPORTS
Trustees received a copy of the Community Relations report submitted by Library Associate Caroline Fricke. Mrs. Schneider commented on how much the report was appreciated and extended her gratitude to Ms. Fricke.

NEW BUSINESS
Appointment of Nominating Committee
Mr. Druziako stated the Nominating Committee would like to nominate the following slate of officers: President – Christine Schneider, Vice-President – Victor Druziako, Secretary – Ross Stanger, Treasurer – Whelma Irby. Trustees accepted all nominations.

Approval of 2014 Calendar of Library Holidays/Closings
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the 2014 Calendar for Library Holidays and Closings. The motion was passed by unanimous consent.

Approval of 2014 Schedule of Board Meetings
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved Board of Trustees Meetings schedule for 2014. The motion was passed by unanimous consent.

OLD BUSINESS
There was no old business

PUBLIC COMMENT
On motion made by Mr. Stanger and seconded by Mr. Druziako, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Stanger and seconded by Mr. Druziako, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

EXECUTIVE SESSION
There was not a call to go into Executive Session.

ADJOURNMENT
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees agreed to adjourn the meeting at 6:24p.m. The motion was passed by unanimous consent.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk