VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
November 17 2016

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, November 17, 2016 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Victor Druziako called the meeting to order at 5:37 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels and was posted in the library in accordance with The Sunshine Law. Trustees present were Elizabeth Bermudez, Catherine Franzoi, Greg Gallo, Sally Goode, Josephine Spinelli, Ross Stanger and Victor Druziako. Also present were Brandi Grosso, Library Director; Mary Ann Rada, Administrative Clerk; Melissa Vanes, Assistant Supervisor of Accounts; Bob Dickenson, Business Administrator and Steve Testa, CPA.

Move the order of business to New Business, CY15 Audit Report
At this time, on a motion made by Mr. Stanger and seconded by Mrs. Goode, Trustees approved to move the order of business to New Business, CY15 Audit Report. The motion was passed by unanimous consent.

Trustees received a copy of the CY15 Audit Report. Steve Testa, CPA of Romano, Hearing, Testa & Knorr reviewed each page of the audit report with Trustees.

Mr. Stanger, seconded by Mrs. Spinelli, made a motion to approve the CY15 Audit Report.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Trustees thanked Mr. Testa for his detailed explanation of the audit report.

Return to regular order of business
On a motion made by Mr. Stanger, seconded by Mrs. Spinelli, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

At this time Mr. Testa and Mrs. Vanes left the meeting.

MINUTES of October 27, 2016
Mrs. Spinelli, seconded by Mrs. Goode, moved that the minutes of the October 27, 2016 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for October 2016
On a motion made by Mrs. Goode, seconded by Mrs. Bermudez, Trustees approved the Treasurer’s Report for October, 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for November, 2016
The Schedule of Accounts of payments for November, 2016, in the amount of $19,269.76 ($8,645.26– other expenses and $10,624.50 – library materials), was authorized for payment by all present on a motion made by Mrs. Goode, seconded by Mrs. Spinelli. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of December, 2016
On a motion made by Mr. Stanger, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of December, 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
A card was received from Barbara Ronchetti thanking Trustees for the kind words in the resolution and also the gift.

A letter was received from Merrill Lynch stating that Dr. Frank DeMaio made a charitable gift to the library in the amount of $100,000.

LIBRARY DIRECTOR’S REPORT
A Director’s Report will be emailed to Trustees at a later date.

DEPARTMENT REPORTS
Community Relations Report
Trustees received a Community Relations Report for October that was prepared by Library Associate, Caroline Fricke.

UNFINISHED BUSINESS
There was no unfinished business.

NEW BUSINESS
Resolution designating donated money from Dr. DeMaio
Dr. DeMaio expressed he would like his donation be designated for the library’s window replacement project.

On a motion made by Mrs. Goode and seconded by Mrs. Spinelli, Trustees hereby resolve that the money donated by Dr. Frank DeMaio, on November 4, 2016, in the amount of $100,000 be designated for Building Improvements (windows). The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

PUBLIC COMMENT
On motion made by Mrs. Spinelli and seconded by Mrs. Goode, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mrs. Goode and seconded by Mr. Stanger, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
The City’s Business Administrator, Bob Dickenson was present to answer questions regarding the new Unit 2 contract. Trustees did not have any questions.

At this point in the meeting Mr. Dickenson left the meeting.


EXECUTIVE SESSION
On a motion made by Mrs. Spinelli, and seconded by Mrs. Goode, Trustees moved to go into Executive Session to discuss personnel issues. The minutes from the executive session will be available to the public in 6 months from this day. The motion was passed by unanimous consent.

At this point in the meeting Administrative Clerk Mary Ann Rada left the meeting.

On a motion made by Mrs. Goode, seconded by Mrs. Spinelli, Trustees agreed to come out of Executive Session.

ADJOURNMENT
The meeting was adjourned at 7:15 p.m.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk