VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
November 19, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, November 19, 2015, in the Community Event Room of the library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees Vice President, Victor Druziako, called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels, and was posted in the library in accordance with The Sunshine Law. Trustees present were Elizabeth Bermudez, Victor Druziako, Catherine Franzoi, Greg Gallo, Sally Goode and Josephine Spinelli. Also present were Library Director, Brandi Grosso; Administrative Clerk, Mary Ann Rada; Assistant Supervisor of Accounts, Melissa Vanes; and Steve Testa, CPA.

Move the order of business
At this time, on a motion made by Mr. Druziako and seconded by Mrs. Goode, Trustees approved to move the order of business to New Business, CY14 Audit Report. The motion was passed by unanimous consent.

Trustees received a copy of the CY14 Audit Report Draft, a Transfer Calculation Form and the Governance Statement Letter. Steve Testa of Romano, Hearing, Testa & Knorr reviewed each page of the audit report with Trustees.

Mr. Druziako, seconded by Mr. Gallo, made a motion to conditionally approve the CY14 Audit Report, the Governance Statement and Transfer Calculation Form, pending further review by the Board, with such review to be concluded by Tuesday, November 24, 2015 at 5:00 pm, provided there are no questions, comments or objections to these three items, that they will be deemed approved and to proceed as if they were fully approved at this meeting.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli and Mr. Druziako

Trustees thanked Mr. Testa for his detailed explanation of the audit report.

At this time Mr. Testa and Mrs. Vanes left the meeting.

Return to regular order of business
On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

Move the order of business
At this time, on a motion made by Mr. Druziako and seconded by Mrs. Spinelli, Trustees approved to move the order of business to New Business, Election of Officers. The motion was passed by unanimous consent.

Election of Officers
On a motion made by Mr. Druziako, seconded by Mr. Gallo, Trustees elected the following officers for the term of December 2015 – December 2017:
President – Victor Druziako
Vice President – Ross Stanger
Secretary – Whelma Irby
Treasurer – Josie Spinelli
All officers were individually voted on and approved by unanimous consent.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli and Mr. Druziako

Return to regular order of business
On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

MINUTES of September 22, 2015
Mrs. Spinelli, seconded by Mrs. Goode, moved that the minutes of the October 22, 2015 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for October 2015
On a motion made by Mrs. Spinelli, seconded by Mrs. Goode, Trustees approved the Treasurer’s Report for October, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli and Mr. Druziako

SCHEDULE OF ACCOUNTS for November, 2015
The Schedule of Accounts of payments for November, 2015, in the amount of $17,776.68 ($8,057.75– other expenses and $9,718.93 – library materials), was authorized for payment by all present on a motion made by Mrs. Spinelli seconded by Mrs. Goode. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of December, 2015
On a motion made by Mrs. Spinelli, seconded by Mrs. Goode, Trustees approved the payment of salaries and benefits for the month of December, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli and Mr. Druziako

CORRESPONDENCE
There was no correspondence.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. The following was added:
• The digital sign has been fixed. The total cost was $175 per side.
• A water test on the windows, to determine what is leaking, is scheduled for Nov. 20. Mr. Druziako would like Mr. Pedersen to come to a meeting with recommendations on priorities of library repairs.

DEPARTMENT REPORTS
Community Relations Report
Trustees received a Community Relations Report for September that was prepared by Library Associate, Caroline Fricke.

UNFINISHED BUSINESS
There was no unfinished business

NEW BUSINESS
Approval to change the Fund Balance – Unreserved Designated for Computer Equipment Emergencies to Unreserved Designated for Security Equipment
Ms. Grosso would like to use this money to replace broken surveillance cameras and purchase two updated DVRs. Also four 2-way radios with panic buttons linked directly to the Police Department.

On a motion made by Mrs. Spinelli and seconded by Mrs. Goode, Trustees approved to change the Fund Balance – Unreserved Designated for Computer Equipment Emergencies to be redesigned to Unreserved Designated for Security Equipment to be used for the purposes described by Ms. Grosso. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Mrs. Spinelli and Mr. Druziako

PUBLIC COMMENT
On motion made by Mrs. Spinelli and seconded by Mrs. Goode, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mrs. Spinelli and seconded by Mrs. Goode, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6.33 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk