VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
November 20, 2014

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, November 20, 2014 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Sally Goode, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Christine Schneider. Also present were Interim Library Director Holly Rogerson and Administrative Clerk Mary Ann Rada.

Move the order of business
EXECUTIVE SESSION

On a motion made by Ms. Irby, seconded by Ms. Spinelli, Trustees agreed to go into Executive Session. The motion was passed by unanimous consent.

At this point of the meeting Mrs. Rada left the meeting.

On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees agreed to come out of Executive Session. The motion was passed by unanimous consent.

At this point of the meeting Mrs. Rada returned to the meeting.

MINUTES of October 23, 2014
Mr. Stanger, seconded by Ms. Irby, moved that the minutes of the October 23, 2014 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

MINUTES of October 23, 2014 Executive Session
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the October 23, 2014 executive session of the Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

TREASURER’S REPORT for October 2014
On a motion made by Mr. Stanger, seconded by Mrs. Spinelli, Trustees approved the Treasurer’s Report for October, 2014. The motion was passed by unanimous consent.

SCHEDULE OF ACCOUNTS for November, 2014
The Schedule of Accounts for payments for November, 2014, in the amount of $48,405.70 ($32,135.18 – other expenses and $16,270.52– library materials) was authorized for payment by all present on a motion made by Ms. Irby, seconded by Mr. Druziako. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of December, 2014
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of December. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

CORRESPONDENCE
Debra A. Bishop of Vineland High School - South

Ms. Urban received a letter from Debra A. Bishop of Vineland High School, South. The library received a donation in the amount of $187.00 that was raised by Vineland High School faculty and staff members during their Jeans Day fundraiser. A letter thanking Ms. Bishop has been sent.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. Mrs. Rogerson added the following:
• As of November 19, The Friends of the Library annual book sale has raised $5900. The sale continues till the end of December.
• City Council will be honoring Gloria Urban upon her retirement from the library at their November 25 meeting.

DEPARTMENT REPORTS
Community Relations Report
Trustees received a Community Relations Report for October.

UNFINISHED BUSINESS
Roof – Building Committee Report

• The walk-through that was scheduled for Friday, November 14 was postponed.
• There is still roof work going on.

NEW BUSINESS
Resolution amending By-laws of the Vineland Public Library

On a motion made by Mr. Stanger, seconded by Mrs. Goode, Trustees approved Resolution No. 128-2014, amending Vineland Public Library By-laws, Section 5 of Article III and Section 3 of Article III. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

WHEREAS Section 5 of Article III, “Quorum”, presently requires “A quorum for the transaction of business at any meeting shall consist of five members of the board.” and
WHEREAS due to resignations and delays in appointment of new members, there are times when the sitting Board is comprised of less than nine (9) members and a quorum of five is impractical or difficult to achieve in a given month; and
WHEREAS Section 3 of Article III does not reference the Pledge of Allegiance in the order of business when same is conducted by the Board in the normal course;
NOW THEREFORE BE IT RESOLVED by the Trustees of the Vineland Public Library that Section 5 of Article III be amended to read as follows:
Section 5. A quorum for the transaction of business at any meeting shall consist of a majority of the members of the board.
NOW THEREFORE BE IT FURTHER RESOLVED by the Trustees of the Vineland Public Library that Section 3 of Article III be amended to read as follows:
Section 3. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit:
Call to order
Pledge of Allegiance
Statement of conformance with the "Open Public Meetings Act"
Roll call of members
Welcome to visitors with instructions on when to address the board Approval of minutes of prior meeting(s)
Treasurer's report Action on bills Librarian's report
Committee reports
Communications
Old business
New business
Public presentation to, or discussion with, the board
Adjournment

Approval of Budget Line Transfers
On a motion made by Mrs. Spinelli, seconded by Mr. Druziako, Trustees approved the following budget line transfers for CY2014:
Lines to be adjusted Deducted from budget line Added to budget line:
30.01 Auto $200.00
30.54 Computer Sharing $1000.00
30.15 Supplies $12,00.00
30.18 Building Maintenance $13,200.00
The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger, and Mrs. Schneider

PUBLIC COMMENT
On motion made by Mr. Stanger and seconded by Mrs. Spinelli, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mrs. Spinelli, and seconded by Mr. Stanger, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
Mrs. Rogerson reported to Trustees that she consulted with Attorney Duffy about a recent incident with a library patron. After reviewing the library’s current discipline policy, Mr. Duffy suggested making changes to the policy. Trustees would like the new Library Director, Head of Children’s Helen Margiotti and Head of Reference Holly Rogerson to be involved in the changes to the policy.

ADJOURNMENT
The meeting was adjourned at 6:52 p.m.


Respectfully submitted,

Mary Ann Rada, Administrative Clerk