VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
November 21, 2013

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, November 21, 2013, in the Children’s Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:28 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Michael Sarnoff, Christine Schneider, Josephine Orlando-Spinelli and Ross Stanger. Also present was Library Director Gloria Urban and Administrative Clerk Mary Ann Rada.

MINUTES of October 24, 2013
Mr. Druziako, seconded by Mr. Stanger, moved that the minutes of the October 24, 2013 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

TREASURER’S REPORT for October 2013
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the Treasurer’s Report for October, 2013. The motion was passed by unanimous consent.

SCHEDULE OF ACCOUNTS for November 2013
The Schedule of Accounts for Payment for November, 2013, in the amount of $44,328.72 ($22,852.61 – library material and $21582.61 – other expenses) was authorized for payment by all present on a motion made by Mr. Druziako, seconded by Mr. Stanger. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for December 2013
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the City of Vineland to make payment of salaries and benefits to the employees of the Vineland Public Library for the month of December 2013 with funds retained for this purpose. The Administrative Clerk called the roll: YEAS: Druziako, Mrs. Franzoi, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

Move the order of business
At this time, on a motion made by Mr. Druziako and seconded by Mr. Stanger, Trustees approved to move the order of business to New Business, Election of Officers. The motion was passed by unanimous consent.

Election of Officers
On a motion made by Mr. Stanger, seconded by Mr. Druziako, Trustees elected the following officers for December 2013 – December 2015: President – Christine Schneider, Vice-President – Victor Druziako, Secretary – Ross Stanger, Treasurer – Whelma Irby. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider
Return to regular order of business
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

CORRESPONDENCE
Letter from Alex Kaganzev

A letter was received by Alex Kaganzev of the Salvation Army expressing his gratitude to Head of Children and Youth Services Helen Cowan Margiotti and staff for their continued support of the annual Summer Reading Program Food Drive which was a huge success.

At this point in the meeting Dr. Sarnoff arrived.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a copy of the Community Relations report submitted by Library Associate Caroline Fricke.

NEW BUSINESS
Resolution amending by-laws of the Vineland Public Library

On a motion made by Mr. Stanger, seconded by Mr. Druziako, Trustees approved Resolution No. 125-2013 amending Vineland Public Library by-laws, Section 1 of Article III. , deleting the following sentence: When a regularly scheduled meeting is cancelled, the Board of Trustees meeting will be held one week later. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

WHEREAS Section 1 of Article III, “Meetings”, presently requires that, when a regularly scheduled meeting of the Board of Trustees is cancelled, said Board is required to meet “one week later”; and

WHEREAS coordinating the various schedules of Trusteed and staff have made said requirement impractical; and

WHEREAS Section 4 of Article III allows for special meetings to be called by the secretary, at the direction of the president, in conformity with the “Open Public Meetings Act” which provision could be utilized for the re-scheduling of a meeting;

NOW THEREFORE BE IT RESOLVED by the Trustees of the Vineland Public Library that Section 1 of Article III, be amended to read as follows:

Section 1. Before the end of each calendar year the board of trustees shall establish the schedule of meetings for the coming calendar year. This schedule will be posted on the bulletin board in the library foyer and the monthly meetings publicized in the newspaper. All meetings of the board shall be open to the public.

NOW THEREFORE BE IT FURTHER RESOLVED by the Trustees of the Vineland Public Library that the second paragraph of Section 1 Article III as follows be deleted in its entirety:

When a regularly scheduled meeting is cancelled, the Board of Trustees meeting will be held one week later. (Approved by Trustees on May 5, 2011)

CY2014 Draft Budget Approval
On a motion made by Dr. Sarnoff, seconded by Mr. Stanger, Trustees approved the CY2014 Draft Budget. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

Approval to open late on December 10 at noon for staff training
The library will be opening late, at noon, on December 10, 2013 for staff training on the new Missing Child Policy and for a fire drill.

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the library to open late, at noon, on December 10, 2013 for staff training. The motion was passed by unanimous consent.

John Pedersen’s notes about roof plan
Mr. Pederesen delivered notes along with images about the roof plan to Ms. Urban. Trustees will need to vote on the aesthetic of the plans at the next board meeting. The plans include:

Metal cladding over the upper part of the library brick walls will be used to prevent moisture penetration into the walls. Trustees will have a choice of color.

A metal roof was accepted. It will be a raised seam roof with snow guards at strategic locations.

The roof will overhang the existing walls at all sides about 6 inches. This will help to keep water from penetrating the walls.

For drainage issues, gutters will be arranged in order for water to get to the ground more efficiently. A larger custom gutter will be used in certain places. Portions of the sidewalk will be removed and drainage channels will be created to lead water to the parking lot.

A new substructure above areas with exposed wood ceilings will be installed to allow for additional insulation.

Trustees would like to see a sample of the metal cladding before voting on the plans at the next meeting.

OLD BUSINESS
There was no old business

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Mr. Stanger, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Druziako and seconded by Mr. Stanger, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

EXECUTIVE SESSION
There was not a call to go into Executive Session.

ADJOURNMENT
On motion made by Mr. Druziako and seconded by Dr. Sarnoff, Trustees agreed to adjourn the meeting at 5:46 p.m. The motion was passed by unanimous consent.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk