VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
March 26, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, March 26, 2015, in the Community Event Room of the library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President, Christine Schneider, called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9, and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Greg Gallo, Sally Goode, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Christine Schneider. Also present were Library Director, Brandi Grosso; Administrative Clerk, Mary Ann Rada; and Head of Adult Services, Holly Rogerson.

Christine Schneider welcomed Greg Gallo as a new member of the Board of Trustees. Mr. Gallo will serve on the Board as a representative for the City of Vineland’s Mayor.

MINUTES of February 26, 2015
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the February 26, 2015 Board of Trustees meeting be accepted. All who attended the meeting passed the motion unanimously. Mr. Gallo abstained.

TREASURER’S REPORT for February 2015
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the Treasurer’s Report for February, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

SCHEDULE OF ACCOUNTS for March 2015
The Schedule of Accounts of payments for March 2015, in the amount of $18,582.20 ($12,325.45 – other expenses and $6,526.75– library materials), was authorized for payment by all present on a motion made by Ms. Irby, seconded by Mrs. Spinelli.

Ms. Grosso reported she is comparing prices from various vendors in order to cut the cost of office supplies.

The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of April, 2015
On a motion made by Ms. Irby, seconded by Mr. Stanger, Trustees approved the payment of salaries and benefits for the month of April, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

CORRESPONDENCE
Ms. Grosso reported that she has received a letter from Denise Saia, Director of the Franklin Township Library, as well as several emails and phone calls from others, welcoming her as Director of the Vineland Public Library.

Mr. Druziako arrived at this point in the meeting.


LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. The following was added:

Ms. Grosso has not received a response from the City Purchasing Officer in regards to disposing of old and unused library furniture and equipment. Mr. Gallo will follow up with Yvonne Lewis about this matter.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for February that was prepared by Library Associate, Caroline Fricke.

UNFINISHED BUSINESS
Roof – Building Committee Report

The committee had nothing new to report.

Policy for snow days and other emergency closings
Trustees received a draft of a revised Inclement Weather Policy. Procedures for when a “State of Emergency” is issued were added to the policy.

On a motion made by Mr. Stanger and seconded my Mrs. Goode, Trustees moved to approve the revised policy for Inclement Weather and other Emergency Closings. The motion was passed by unanimous consent.

NEW BUSINESS
Motion to approve the revised Vineland Public Library Adult Volunteer Application

Trustees received a draft of a revised adult volunteer application. The new application requires volunteers to have a background check. The $10 fee for the background check will be reimbursed after 20 hours of volunteer service.

Ms. Grosso has been researching to see if there is a separate Child Abuse Clearance Form. Mr. Stanger will look into this.

On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the revised Vineland Public Library Adult Volunteer Application. The motion was passed by unanimous consent.

Motion to approve the revised VPL Material Reconsideration Form (Formerly named Statement of Concern)
Trustees received a draft of a revised VPL Material Reconsideration Form.

On a motion made by Mr. Stanger and seconded by Mrs. Spinelli, Trustees approved the revised Vineland Public Library Material Reconsideration Form. The motion was passed by unanimous consent.

PUBLIC COMMENT
On motion made by Mr. Stanger and seconded by Mrs. Spinelli, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Stanger, and seconded by Mrs. Spinelli, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
Trustees with Expired Terms

Mr. Gallo will reach out to the Mayor concerning the reappointment of Trustees whose terms have expired and the vacant position that needs to be filled.

The expiration date of Mrs. Goode’s term needs to be corrected. The correct date for her term’s expiration is December 30, 2015.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:05 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk