VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES

January 24, 2013

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, January 24, 2013, in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Joanne Gittone called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Whelma Irby, Christine Schneider, Ross Stanger, Michael Sarnoff, Rosa Mendez, Deborah Wallace-Long and Joanne Gittone. Trustees not in attendance were Victor Druziako. Also present were Library Director Gloria Urban and Senior Library Assistant Mary Ann Rada. Guests present were Architect John Pederson, City of Vineland Business Administrator Denise Monaco, Directors of the Vineland Public Library Foundation, Directors of the Friends of Vineland Public Library and staff of Vineland Public Library including Holly Rogerson, Melissa Vanes, Manuel Gonzalez, Helen Cowan Margiotti and Carey Walden.

At this time, on a motion made by Christine Schneider and seconded by Whelma Irby, Trustees approved to move the order of business to New Business, Architect John Pedersen, P.C. The Library Assistant called the roll: YEAS: Ms. Irby, Mrs. Mendez, Mrs. Schneider, Mrs. Wallace- Long and Ms. Gittone.

Architect John Pedersen, who was hired by the City of Vineland for the library roof design project, presented a preliminary roof and structure report to the Library Board of Trustees and guests. The report describes roof related issues, water infiltration problems and damage that was found in several areas throughout the library. Mr. Pedersen provided a summary of recommended work to prevent further damage and to preserve the library’s building. A copy of Mr. Pedersen’s preliminary report is attached to the minutes.

At 5:40 Mr. Stanger arrived at the meeting.

At 5:50 Dr. Sarnoff arrived at the meeting.

At 6:50 Mrs. Schneider left the meeting.

(At 7:23 p.m. all guests left)

Return to regular order of business
On a motion made by Mrs. Wallace-Long, seconded by Mrs. Mendez, Trustees agreed to return to the regular order of business. The Library Assistant called the roll: YEAS: Ms. Irby, Mrs. Mendez, Dr. Sarnoff, Mr. Stanger, Mrs. Wallace-Long, and Ms. Gittone.

MINUTES of December 20, 2012
Mrs. Wallace-Long, seconded by Mr. Stanger, moved that the minutes of the December 20, 2012 Board of Trustees meeting be accepted. The Library Assistant called the roll: YEAS: Ms. Irby, Dr. Sarnoff, Mr. Stanger, Mrs. Wallace-Long and Ms. Gittone. ABSTAIN: Mrs. Mendez

TREASURER’S REPORT for December, 2012
On a motion made by Mrs. Wallace-Long, seconded by Dr. Sarnoff, Trustees approved the Treasurer’s Report for December, 2012. The Library Assistant called the roll: YEAS: Ms. Irby, Mrs. Mendez, Dr. Sarnoff, Mr. Stanger, Mrs. Wallace-Long, and Ms. Gittone.

SCHEDULE OF ACCOUNTS
The Schedule of Accounts for Payment for January, 2013, in the amount of $15,294.70 ($9,120.85 – other expenses and $ 6,173.85 – library materials) was authorized for payment by all present on a motion made by Mrs. Wallace Long, seconded by Ms. Irby. The Library Assistant called the roll: YEAS: Ms. Irby, Mrs. Mendez, Dr. Sarnoff, Mr. Stanger, Mrs. Wallace-Long, and Ms. Gittone.

CORRESPONDENCE
There was no correspondence.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
There were no department reports.

UNFINISHED BUSINESS
There was no unfinished business.

NEW BUSINESS
Resolution regarding banking in 2013
On a motion made by Dr. Sarnoff, seconded by Mrs. Mendez, Trustees resolve to do business with the following banks in 2013: Sun National Bank, Century Savings Bank, PNC Bank and any other institute with Governmental Unit Deposit Protection Act (GUDPA) coverage. The Library Assistant called the roll: YEAS: Ms. Irby, Mrs. Mendez, Dr. Sarnoff, Mr. Stanger, Mrs. Wallace-Long, and Ms. Gittone.

Consideration of the name “The Library Community” for the shared service among Bridgeton Public Library, Millville Public Library and Vineland Public Library.
On a motion made by Mrs. Wallace-Long, seconded by Dr. Sarnoff, Trustees approved the name “The Library Community” for the shared service among Bridgeton Public Library, Millville Public Library and Vineland Public Library. The Library Assistant called the roll: YEAS: Ms. Irby, Mrs. Mendez, Dr. Sarnoff, Mr. Stanger, Mrs. Wallace-Long, and Ms. Gittone.

Press Release announcing new on-line catalog
A press release was prepared announcing the new on-line catalog for Vineland, Bridgeton and Millville Public Libraries. It will be released on January 25, 2013 and read:

On Wednesday, January 30, 2013, the Bridgeton Public Library, the Millville Public Library, and the Vineland Public Library will begin using a new on-line catalog for lending materials and finding information. This modern system from Innovative Interfaces, Inc. (III) will allow library patrons to search for books and DVDs and to find information from on-line databases and electronic resources quickly and easily.
A recent survey-based study from The Pew Institute, Library Services in the Digital Age, says that libraries—in the opinion of most Americans—are still very much valued as a local resource. The survey revealed that while availability of free computers and internet access now rivals book lending and reference expertise as a vital service of libraries, 80% of Americans say borrowing books is a “very important” service libraries provide. In addition, 80% say reference librarians are a “very important” service of libraries and 77% say free access to computers and the internet is a “very important” service of libraries.
With the purchase of this state-of-the-art system, the libraries in Bridgeton, Millville, and Vineland reaffirm their joint commitment to providing both quality service and a welcoming environment to their local residents – just what the survey shows their patrons want.

Last year the County Freeholders and the County Library Commission voted to abandon the county-wide library card known as CLUES. Since lending services to the libraries in Bridgeton, Millville and Vineland are no longer subsidized by county funds, the three city libraries formed their own group. This group, named “The Library Community”, or TLC, is funded primarily through local property taxes. Residents and property owners in Millville, Bridgeton, and Vineland are eligible for a free card that will be accepted at all three locations. Library users who live outside the three cities may purchase a card at the library of their choice.

Anyone is free to use the three city libraries for browsing books, magazines, and newspapers; to access free library wireless internet service; and to receive assistance from the reference librarians. Programs at all three city libraries will continue to be free and open to the general public. All are welcome.

The Library Community Libraries—Bridgeton, Millville and Vineland

See our websites at:
www.bridgetonlibrary.org
www.millvillepubliclibrary.org
www.vinelandlibrary.org

PUBLIC COMMENT
No members of the public were present.

EXECUTIVE SESSION
There was not a call to go into Executive Session.

ADJOUNMENT
On a motion made by Dr. Sarnoff, seconded by Ms. Irby, Trustees agreed to adjourn the meeting at 7:35 p.m.

Respectfully submitted,

Mary Ann Rada, Sr. Library Assistant