VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
January 26, 2017

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, January 26, 2017 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Victor Druziako called the meeting to order at 5:33 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels and was posted in the library in accordance with The Sunshine Law. Trustees present were Elizabeth Bermudez, Catherine Franzoi, Sally Goode, Whelma Irby, Josephine Spinelli, Ross Stanger and Victor Druziako. Also present were Brandi Grosso, Library Director; Mary Ann Rada, Administrative Clerk; Edward Duffy, Esq., Library Attorney; and Martin Geisser, Asst. Engineer-Civil.

At this time, on a motion made by Mr. Stanger and seconded by Mrs. Spinelli, Trustees approved to move the order of business to New Business, Martin Geisser on the Library parking lot expansion. The motion was passed by unanimous consent.

Martin Geisser, Assistant Engineer – Civil on the Library Parking Lot Expansion
• Mr. Geisser provided the original plans from 2004 of the parking lot expansion project.
• The project would add up to 27 parking spaces to the existing 66.
• It improve the flow of traffic in and out of the library by providing access to Temple Ave.
• Mr. Geisser suggested incorporating additional lighting into the project.

At this time, Mr. Geisser left the meeting.

At this time, on a motion made by Mrs. Good and seconded by Ms. Irby, Trustees approved to move the order of business to New Business, Edward Duffy on Robert’s Rule of Order. The motion was passed by unanimous consent.

Edward Duffy, Esq. on Robert’s Rule of Order
Mr. Duffy reviewed and answered questions on the Open Public Meetings Act and aspects of Executive Session.

At this time, Mr. Duffy left the meeting.

On a motion made by Ms. Irby, seconded by Mrs. Goode, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

MINUTES of December 22, 2016
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the December 22, 2016 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for December 2016
On a motion made by Mrs. Goode, seconded by Mrs. Spinelli, Trustees approved the Treasurer’s Report for December, 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for January, 2017
The Schedule of Accounts of payments for January, 2017, in the amount of $47,696.18 ($36,305.73 – other expenses and $11,390.45 – library materials), was authorized for payment by all present on a motion made by Mr. Stanger, seconded by Ms. Irby. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of February, 2017
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of February, 2017. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
A card was received from Paul and Josie Spinelli thanking the library for the books that were donated in memory of Mr. Spinelli’s mother.

A note was received by Kelly Bertonazzi from Big Brother/Big Sisters thanking the library for hosting a toy drive over the holidays.

LIBRARY DIRECTOR’S REPORT
Ms. Grosso reviewed the Library Director’s report with Trustees. A copy of the report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for December that was prepared by Library Associate, Caroline Blough.

UNFINISHED BUSINESS
Naming Opportunity for Dr. Frank DeMaio
Trustees received diagrams of two different plaque options. Trustees favored the brushed aluminum lettering. Ms. Grosso will contact Dr. DeMaio on the wording of his name.

NEW BUSINESS
Resolution Approving Retentions of Funds by the City of Vineland for Payment and Benefits for Vineland Public Library Employees

On a motion made by Mrs. Goode, seconded by Ms. Irby, Trustees approve the resolution approving retention of funds by the City of Vineland to make payment of salaries and benefits to the employees of the Vineland Public Library for the CY 2017. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Whereas the Vineland Public Library has requested the City of Vineland to continue to retain certain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library; and

Whereas the City of Vineland has indicated a willingness to continue to do so;

NOW THEREFORE BE IT RESOLVED by the Trustees of the Vineland Public Library that City of Vineland is permitted to retain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library during the calendar year 2017 and;

BE IT FURTHER RESOLVED that this resolution shall have as its effective date of January 1, 2017 and be for the calendar year 2017.

Resolution regarding banking in 2017
On a motion made by Mrs. Spinelli and seconded by Ms. Irby, Trustees resolve to do business with the following banks in 2017: Sun National Bank, Century Savings Bank, PNC Bank and any other institution with Governmental Unit Deposit Protection Act (GUDPA) coverage.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Approval of an after-hours Friends of the Library Fundraiser on March 21, 2017
On a motion made by Ms. Irby and seconded by Mrs. Goode, Trustees approved the Friends of the Vineland Library to hold a Paint Night Fundraiser after library hours on March 21, 2017.
The motion was passed by unanimous consent.

Resolution to support the 2017 NJSL SWAT Team Library Transformation Project
On a motion made by Ms. Irby, seconded by Mrs. Goode, Trustees hereby resolve to support the 2017 NJSL SWAT Team project of the transformation of public library space by appropriating a minimum of $5,000 to fund fixtures and upgrades that would serve to better facilitate the public and staff of the Vineland Public Library.

PUBLIC COMMENT
On motion made by Mrs. Spinelli and seconded by Mrs. Goode, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

Mr. Druziako declared the Public Comment Session closed.

OTHER
There was no other business.

EXECUTIVE SESSION
There was no need to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:58 p.m.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk