VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
January 28, 2016

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, January 28, 2016 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Victor Druziako called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels and was posted in the library in accordance with The Sunshine Law. Trustees present were Elizabeth Bermudez, Catherine Franzoi, Greg Gallo, Sally Goode, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Victor Druziako. Also present were Brandi Grosso, Library Director; Mary Ann Rada, Administrative Clerk; Holly Rogerson, Head of Reference; John Pedersen, Architect, and Keith Petrosky, Vineland City Clerk.

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved to move the order of business to New Business, John Pedersen’s report on the Library windows. The motion was passed by unanimous consent.

Mr. Pedersen reported on problems with the Library’s windows.
• Window replacement was recommended during the roofing project to ensure waterproofing of the building and for energy reasons. Because of budget restraints, only one window above the reference area was able to be replaced.
• During the roofing project, interfacing between the windows and the roof were sealed as best they could be without replacing windows.
• There have been leaks over the years around the clerestory windows which have been caulked several times.
• Glass in the windows are not insulated to the standards used today.
• Flashing problems
• Windows are aged, over 40 years old.
• A film coating to reduce solar glare which was adhered to the windows over the Circulation Desk is discoloring.
• Replacing the front, second floor office windows would help with the heat/ac
• There are 5-6 sections of windows that need to be replaced. It is estimated that each section would cost between $30,000 - $40,000. This work could be done in phases.
• There is a persistent leak with the window over the stairway.

Mr. Druziako requested a proposal by Mr. Pedersen on how to proceed with replacing the windows. He would like the proposal to include the urgency of which windows need replacing first if this project was done in phases as well as a proposal for a complete project. Mr. Pedersen will have this available for the next Board meeting.

Mr. Pedersen left at this point of the meeting.

Trustees were sworn in by Keith Petrosky, City Clerk.

Mr. Petrosky left at this point of the meeting.


On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved to return to the regular order of business. The motion was passed by unanimous consent.

MINUTES of December 17, 2015
Mr. Druziako, seconded by Mrs. Goode, moved that the minutes of the December 17, 2015 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for December 2015
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the Treasurer’s Report for December, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for January 2016
The Schedule of Accounts for payments for January 2016, in the amount of $15,618.76 ($9845.56– other expenses and $5,773.20– library materials) was authorized for payment by all present on a motion made by Mrs. Spinelli, seconded by Ms. Irby. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of February, 2016
On a motion made by Mrs. Spinelli, seconded by Ms. Irby, Trustees approved the payment of salaries and benefits for the month of February, 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
Dave Fabbri – Report on Second Floor Water Infiltration
Mr. Fabbri provided a report on the cause of a major leak in two administration offices that occurred in December which resulted in damage to numerous ceiling tiles and an administration computer.
A scupper box was found to be filled with leaves preventing the scupper from draining. This condition allowed the A/C condensate line to drain back into the second floor offices. The scupper box was cleared of the leaves.

Regular maintenance needs to be done to prevent the leaves from gathering in the scupper box.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for December 2015 that was prepared by Library Associate Caroline Fricke.

UNFINISHED BUSINESS
There was no unfinished business.

NEW BUSINESS
Resolution Approving Retentions of Funds by the City of Vineland for Payment and Benefits for Vineland Public Library Employees

On a motion made by Mr. Druziako, seconded by Mrs. Goode, Trustees approve the resolution approving retention of funds by the City of Vineland to make payment of salaries and benefits to the employees of the Vineland Public Library for the CY 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Whereas the Vineland Public Library has requested the City of Vineland to continue to retain certain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library; and

Whereas the City of Vineland has indicated a willingness to continue to do so;

NOW THEREFORE BE IT RESOLVED by the Trustees of the Vineland Public Library that City of Vineland is permitted to retain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library during the calendar year 2016 and;

BE IT FURTHER RESOLVED that this resolution is shall have as its effective date of January 1, 2016 and be for the calendar year 2016.

Resolution regarding banking in 2016
On a motion made by Mr. Druziako and seconded by Ms. Irby, Trustees resolve to do business with the following banks in 2016: Sun National Bank, Century Savings Bank, PNC Bank and any other institution with Governmental Unit Deposit Protection Act (GUDPA) coverage.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Meeting with Directors and Trustees from Millville Public Library and Bridgeton Public Library to discuss providing services to County Townships
Mr. Druziako attended, on behalf of the Board, a meeting with the Directors and Trustees from the Millville Public Library and Bridgeton Public Library. He reported the following:
• The meeting was brought about due to a letter and a proposed resolution from the Mayor of Bridgeton, Albert B. Kelly, requesting that the Cumberland County Library be dissolved.
• The proposed resolution was brought to the Bridgeton City Council and approved by City Council on December 1.
• It was proposed in the resolution that half of the funds that would be saved, in the amount around $1,000,000, would be distributed between the three City Libraries, to cover additional costs from absorbing the patrons from the County Library.
• A mutual feeling among the Directors and Trustees was to be very hesitant to close any library.
• Other issues discussed in the event the County Library Closed:
o Having one single library card for all Cumberland County residents
o Joining the Gloucester County catalog system
• Also mentioned, was how township residents were unhappy about having to pay for services at the City Libraries.
• It was concluded that the Library Directors would meet to put together a summary of problems and solutions that would need to be addressed if the County Library would close.

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Ms. Irby, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Druziako, and seconded by Mrs. Goode, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:25 p.m.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk