VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
January 22, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, January 22, 2015 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Christine Schneider. Also present were Interim Library Director Holly Rogerson and Administrative Clerk Mary Ann Rada.

MINUTES of December 18, 2014
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the December 18, 2014 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

MINUTES of December 18, 2014 – Executive Session
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the Executive Session of the December 18, 2014 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

MINUTES of January 8, 2015 – Special Meeting
Ms. Irby, seconded by Mrs. Spinelli moved that the minutes of the January 8, 2015 Board of Trustees special meeting be accepted. The motion was passed by unanimous consent.

MINUTES of January 8, 2015 – Executive Session
Mr. Druziako, seconded by Mr. Stanger, moved that the minutes of the Executive Session of the January 8, 2015 Board of Trustees special meeting be accepted. The motion was passed by unanimous consent.

TREASURER’S REPORT for December 2014
On a motion made by Ms. Irby, seconded by Mr. Stanger, Trustees approved the Treasurer’s Report for December, 2014. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

SCHEDULE OF ACCOUNTS for January 2015
The Schedule of Accounts for payments for January 2015, in the amount of $16,531.58 ($9,650.78 – other expenses and $6,880.80– library materials) was authorized for payment by all present on a motion made by Mrs. Spinelli, seconded by Mr. Druziako. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of February, 2015
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of February, 2015. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

CORRESPONDENCE
There was no correspondence.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for December that was prepared by Library Associate Caroline Fricke.

UNFINISHED BUSINESS
Roof – Building Committee Report

Mrs. Rogerson reported that workers have continued working on the condensate lines.

Library Director Search
Mrs. Schneider announced that Brandi Grosso has accepted the position of Library Director. Ms. Grosso’s tentative start date is February 16.

NEW BUSINESS
Resolution Approving Retentions of Funds by the City of Vineland for Payment and Benefits for Vineland Public Library Employees
On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees approve the resolution approving retention of funds by the City of Vineland to make payment of salaries and benefits to the employees of the Vineland Public Library for the CY 2015. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

Whereas the Vineland Public Library has requested the City of Vineland to continue to retain certain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library; and

Whereas the City of Vineland has indicated a willingness to continue to do so;

NOW THEREFORE BE IT RESOLVED by the Trustees of the Vineland Public Library that City of Vineland is permitted to retain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library during the calendar year 2015 and;

BE IT FURTHER RESOLVED that this resolution is shall have as its effective date of January 1, 2015 and be for the calendar year 2015.

Mr. Stanger left at this point in the meeting.

Resolution regarding banking in 2015
On a motion made by Ms. Irby and seconded by Mrs. Spinelli, Trustees resolve to do business with the following banks in 2015: Sun National Bank, Century Savings Bank, PNC Bank and any other institution with Governmental Unit Deposit Protection Act (GUDPA) coverage.
The Administrative Clerk called the roll: YEAS: Mr. Druziako, Ms. Irby, Mrs. Spinelli and Mrs. Schneider

Internet Access Policy
Mrs. Rogerson is in the process of filling out the State Aid application for the library. One of the questions asked on the application is if the library provides free internet access to the public. There was a discussion concerning the exact meaning of this question. Mrs. Rogerson sought counsel from library attorney Mr. Duffy. Mr. Duffy advised Mrs. Rogerson to select “yes” as the answer to the question. Trustees advised Mrs. Rogerson to refer all inquiries regarding the internet access provided by Vineland Library to Mr. Duffy.

Parking Lot Signs
Mrs. Rogerson asked Trustees permission to install no parking/trespassing signs that were purchased several years ago. Mrs. Rogerson stated that loitering and trespassing on library property after hours continues to be a problem especially with Wi-Fi being available.

On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees moved that the no parking/loitering signs be installed to reduce the likelihood of a problem caused by loitering and trespassing on library property after hours. The motion was passed by unanimous consent.

PUBLIC COMMENT
On motion made by Ms. Irby and seconded by Mrs. Spinelli, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Druziako, and seconded by Mrs. Spinelli, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:13 p.m.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk