VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
January 23, 2014

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, January 23, 2014 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:32 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Whelma Irby, Josephine Spinelli, and Christine Schneider. Also present were Library Director Gloria Urban and Administrative Clerk Mary Ann Rada.

MINUTES of December 19, 2013
Ms. Irby, seconded by Mr. Druziako, moved that the minutes of the December 19, 2013 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

TREASURER’S REPORT for December 2013
On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees approved the Treasurer’s Report for December, 2013. The motion was passed by unanimous consent.

SCHEDULE OF ACCOUNTS
The Schedule of Accounts for Payment for January, 2014, in the amount of $20,030.40 ($12,413.58 – other expenses and $7,616.82 – library materials) was authorized for payment by all present on a motion made by Ms. Irby, seconded by Mr. Druziako. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Mrs. Spinelli and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of February
On a motion made by Ms. Irby, seconded by Mr. Druzkiako, Trustees approved the payment of salaries and benefits for the month of February. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Mrs. Spinelli and Mrs. Schneider

CORRESPONDENCE
The library received a text of a settlement agreement between Neopost and the Library. To avoid high court costs, the library has agreed on a settlement payment. Library Attorney Edward Duffy was not satisfied with the wording of the agreement and has requested changes be made. Once a settlement agreement is received with agreeable wording the settlement will be paid.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. Ms. Urban added the following:

• Due to the New Jersey State of Emergencies because of snow, the library was closed on January 3 and January 22. The library also closed early at 3:00 p.m. on January 21.

• Ms. Urban has asked Architect John Pederesen to put together color combinations using basic colors for the Trustees to choose from for the roof and cladding. Custom colors would significantly increase the cost of the job.

DEPARTMENT REPORTS
Community Relations Report
Trustees received a Community Relations Report.

NEW BUSINESS
Resolution Approving Retention of Funds by the City of Vineland for Payment of Salaries and Benefits for Vineland Public Library Employees.
On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approve the resolution approving retention of funds by the City of Vineland to make payment of salaries and benefits to the employees of the Vineland Public Library for the CY 2014. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Mrs. Spinelli and Mrs. Schneider

Whereas the Vineland Public Library has requested the City of Vineland to continue to retain certain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library; and

Whereas the City of Vineland has indicated a willingness to continue to do so;

NOW THEREFORE BE IT RESOLVED by the Trustees of the Vineland Public Library that City of Vineland is permitted to retain dedicated funds of the Vineland Public Library for the purpose of paying the salaries, compensation and benefits of the employees of the Vineland Public Library during the calendar year 2014 and;

BE IT FURTHER RESOLVED that this resolution is shall have as its effective date of January 1, 2014 and be for the calendar year 2014.

Resolution regarding banking in 2014
On a motion made by Mr. Druziako and seconded by Ms. Irby, Trustees resolve to do business with the following banks in 2014: Sun National Bank, Century Savings Bank, PNC Bank and any other institution with Governmental Unit Deposit Protection Act (GUDPA) coverage.
The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Mrs. Spinelli and Mrs. Schneider

OLD BUSINESS
Concerns about the two vacant Trustee positions have prompted Trustees to make a decision for President Christine Schneider to contact the Mayor about the outstanding appointments and also reappointments of Trustees whose terms have expired.

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Mrs. Spinelli, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Druziako and seconded by Ms. Irby, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

EXECUTIVE SESSION
There was not a call to go into Executive Session.

ADJOURNMENT
On motion made by Mr. Druziako and seconded by Ms. Irby, Trustees agreed to adjourn the meeting at 6:00 p.m. The motion was passed by unanimous consent.


Respectfully submitted,

Mary Ann Rada, Administrative Clerk