VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
February 25, 2016

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, February 25, 2016 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Victor Druziako called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels and was posted in the library in accordance with The Sunshine Law. Trustees present were Elizabeth Bermudez, Catherine Franzoi, Greg Gallo, Whelma Irby, Josephine Orlando-Spinelli, Ross Stanger, and Victor Druziako. Also present were Brandi Grosso, Library Director; Mary Ann Rada, Administrative Clerk; Holly Rogerson, Head of Reference and John Pedersen, Architect.

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved to move the order of business to Old Business, John Pedersen’s update on the Library windows. The motion was passed by unanimous consent.

Architect, John Pedersen provided an itemized estimate from South Jersey Glass for replacement of the second story windows. The estimate for the complete project is $122,314.31. This estimate is good for about 6 months.

Trustees would like to see an estimate if the project was done in phases.

Trustees would like Ms. Grosso to approach the Library Foundation about funding the window project.

Ms. Grosso will look into the steps on how to proceed with the window project once all the estimates are in.

Mr. Pedersen left at this point of the meeting.

On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approved to return to the regular order of business. The motion was passed by unanimous consent.

MINUTES of January 28, 2016
Mr. Druziako, seconded by Mrs. Spinelli, moved that the minutes of the January 28, 2016 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for January 2016
On a motion made by Mr. Druziako seconded by Ms. Irby, Trustees approved the Treasurer’s Report for January 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for February 2016
The Schedule of Accounts for payments for February 2016, in the amount of $15,630.87 ($8947.37 – other expenses and $6683.50 – library materials) was authorized for payment by all present on a motion made by Mr. Druziako, seconded by Mr. Stanger. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of March, 2016
On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of March, 2016. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
There was no correspondence.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for January 2016 that was prepared by Library Associate Caroline Blough.

NEW BUSINESS
Approval of Building Security Policy

The Building Security Policy was reviewed and approved by Library Attorney Edward Duffy.
During discussion of this policy, Trustees would like the wording changed in the last sentence to read: Violations of security are to be immediately reported to Library Security, the Library Director, Adult Services Staff, and may also be reported to the Vineland Police Department.

On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approve the Building Security Policy. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mr. Gallo, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Approval of after-hours Teen Lock-In Program
The Teen Lock-In Program is scheduled for Friday, May 6, 2015 from 6:00 – 9:45 p.m. This year the program will have a Jurassic Library theme.

On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees approved the use of the library after hours for a Teen Lock-In program. The motion was passed by unanimous consent.

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Mr. Stanger, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Druziako, and seconded by Ms. Irby, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:28 p.m.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk