VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
December 22, 2016

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, December 22, 2016 in the Community Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Victor Druziako called the meeting to order at 5:33 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels and was posted in the library in accordance with The Sunshine Law. Trustees present were Catherine Franzoi, Greg Gallo, Sally Goode, Whelma Irby, Ross Stanger and Victor Druziako. Also present were Brandi Grosso, Library Director and Mary Ann Rada, Administrative Clerk.

MINUTES of November 17, 2016
Ms. Irby, seconded by Mrs. Goode, moved that the minutes of the November 17, 2016 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

MINUTES of the Executive Session of November 17, 2016
Mr. Druziako, seconded by Mrs. Goode, moved that the minutes of the Executive Session of the November 17, 2016 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for November 2016
On a motion made by Ms. Irby, seconded by Mrs. Goode, Trustees approved the Treasurer’s Report for November, 2016. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for December 2016
The Schedule of Accounts of payments for December, 2016, in the amount of $132,570.02 ($123,681.89 – other expenses and $8,888.13 – library materials), was authorized for payment by all present on a motion made by Ms. Irby, seconded by Mr. Stanger. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of January, 2017
On a motion made by Mr. Stanger, seconded by Ms. Irby, Trustees approved the payment of salaries and benefits for the month of January, 2017. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
A card was received from Florence Volpe thanking the library for the book that was purchased in honor of her son Matt’s memory.

LIBRARY DIRECTOR’S REPORT
Ms. Grosso reviewed the Library Director’s report with Trustees. A copy of the report is attached to the original minutes.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for November that was prepared by Library Associate, Caroline Blough.

UNFINISHED BUSINESS
Naming Opportunity for Dr. Frank DeMaio

On a motion made by Mr. Druziako and seconded by Ms. Irby Trustees approved naming the Reference Area for Dr. DeMaio in recognition of his generous gift.

Details of a plaque and hanging location will be discussed more at the next meeting.

NEW BUSINESS
Approval to appropriate $531.00 of the Designated for Security Equipment unreserved fund balance to use for security cameras and security locks

On a motion made by Mr. Stanger and seconded by Mrs. Goode, Trustees approved appropriating $531.00 of the designated money for security equipment unreserved fund balance to be used for security cameras and security locks. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

Accept Grants and Donations into CY16 Budget Lines
On a motion made by Mrs. Goode, seconded by Ms. Irby, Trustees accepted the following grants and donations into CY 2016 budget lines.

Dr. DeMaio Art Fund $5,000.00 Miscellaneous/program expenses
Dr. DeMaio Window Donation 2016 $100,000.00 Building Maintenance

The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

Accept Memorials income and expenses into CY16 Budget Lines
On a motion made by Mr. Stanger, seconded by Ms. Irby, Trustees accepted the following memorials income and expenses into the CY 2016 budget lines.

Amount received during CY2016 $495.00 Library Material
Amount spent during CY2015 $464.96 Library Material

The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

Resolution accepting the City of Vineland Community Development Block Grant
On a motion made by Mrs. Goode, and seconded by Ms. Irby, Trustees hereby resolve to accept a grant award from the City of Vineland Community Development Block Grant Program - Public Service Programs in the amount of $4000 and to accept the obligations under the Contract Agreement. Trustees approve Library Director Brandi Grosso as the authorized official and signer of the Contract Agreement. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

Approval to move Terri Carpenter, Library Associate to the title Librarian
Ms. Carpenter was hired as a Library Associate when Children Librarian Nichole Gardner resigned. It was agreed when she was hired that once she received her MLS in Library Science she would be promoted to a Librarian Title.

On a motion made by Mrs. Goode and seconded by Ms. Irby, Trustees approved moving Terri Carpenter into the Librarian title. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

Approval of the proposed increase for audit fee in 2017 to Romano, Hearing, Testa and Knorr
The library received a proposal from Steve Testa, CPA of Romano Hearing, Testa and Knorr to perform auditing services for the Library for the year ending December 2016. The proposal included a $750 increase in the fee for the 2016 audit.

On a motion made by Ms. Irby and seconded by Mrs. Goode, Trustees approved the proposed increase in the fee for the 2016 audit. The Administrative Clerk called the roll: YEAS: Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mr. Stanger and Mr. Druziako

PUBLIC COMMENT
On motion made by Mr. Stanger and seconded by Ms. Irby, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Stanger and seconded by Ms. Irby, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
Mr. Druziako received a phone call from Library Attorney Ed Duffy. The City’s new Administration would like to weigh in on recent Board discussions concerning personnel matters at the library. In order to accommodate the new Administration, this topic was tabled until the January 2017 meeting.

ADJOURNMENT
The meeting was adjourned at 5:58 p.m.


Respectfully submitted,
Mary Ann Rada, Administrative Clerk