VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
December 17, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, December 17, 2015, in the Community Event Room of the library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President, Victor Druziako, called the meeting to order at 5:30 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Local Vineland Channels, and was posted in the library in accordance with The Sunshine Law. Trustees present were Elizabeth Bermudez, Victor Druziako, Catherine Franzoi, Sally Goode, Josephine Spinelli, Ross Stanger and Whelma Irby. Also present were Library Director, Brandi Grosso and Administrative Clerk, Mary Ann Rada.

MINUTES of November 19, 2015
Mrs. Spinelli, seconded by Mrs. Goode, moved that the minutes of the November 19, 2015 Board of Trustees meeting be accepted. All who attended that meeting passed the motion unanimously.

TREASURER’S REPORT for November 2015
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the Treasurer’s Report for November, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

SCHEDULE OF ACCOUNTS for December, 2015
The Schedule of Accounts of payments for December, 2015, in the amount of $34,223.13 ($24,195.50– other expenses and $10,027.63– library materials), was authorized for payment by all present on a motion made by Mrs. Spinelli seconded by Mrs. Goode. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of January, 2015
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of January, 2015. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

CORRESPONDENCE
A thank you card was received by Mr. William Schneider and sons. Mr. Schneider thanked Trustees for the gift basket they sent for the passing of his wife and Trustee Christine Schneider. Mr. Schneider expressed how much his wife enjoyed being a part of the Board.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. The following was added:
• Ms. Grosso reported there was a new water leak in the Tripp Room. Homestead Plumbing examined the leak and determined it was not the plumbing. It is believed to be caused by a recent water test on the windows.
• Ms. Grosso supplied Trustees with the Water Test report from Architect Pederson.
• Water is entering the building thru a flashing seam at the location of the windows above the stairwell.
• The seam can be patched, but will require regular maintenance.
• Replacement of the upper level windows is recommended.
• Fabbri Builders has been called several times, but have not responded.
• Trustees would like Ms. Vanes to obtain other quotes for the job.
• Trustees would like Mr. Pedersen to come to a meeting to go over the report

DEPARTMENT REPORTS
Community Relations Report
Trustees received a Community Relations Report for November that was prepared by Library Associate, Caroline Blough.

UNFINISHED BUSINESS
There was no unfinished business.

NEW BUSINESS
Approval to appropriate $7.509.60 of the designated for security equipment unreserved fund balance to use for security cameras and radio communications equipment
On a motion made by Mr. Druziako and seconded by Ms. Irby, Trustees approved to appropriate $7.509.60 of the designated for security equipment unreserved fund balance to use for security cameras and radio communications equipment. The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Accept Grants and Donations into CY15 Budget Lines
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees accepted the following grants and donations into CY 2015 budget lines.

Dr. DeMaio Art Fund $5,000.00 Miscellaneous/program expenses
5K Donations 2014 $362.00 Library Material
Estate of Dorothy Barth $463.97 Miscellaneous

The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Accept Memorials income and expenses into CY15 Budget Lines
On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees accepted the following memorials income and expenses into the CY 2015 budget lines.

Amount received during CY2015 $1,595.00 Library Material
Amount spent during CY2015 $1,533.00 Library Material

The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Accept the Save the Book Campaign donations income and expenses into CY15 budget lines
On a motion made by Mr. Druziako seconded by Mrs. Spinelli, Trustees accepted the Save the Book Campaign funds into CY 2015 budget lines.

Amount received during CY2015 $65.00 Library Material
Amount spent during CY 2015 $65.00 Library Material

The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Accept Foundation Reimbursement for Innovative into CY2015 budget lines
On a motion made by Mr. Druziako, seconded by Mrs. Goode, Trustees accepted the Foundation reimbursement for Innovative into the CY2015 budget.
Innovative expenses $7,971.66 Computer Sharing Costs (June 2015 invoice)

The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Approval to hire Jessica Ortega as part-time Library Assistant in the Circulation Department
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the hire of Jessica Ortega as part-time Library Assistant in the Circulation Department.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

Remembrance of Staff Members and Volunteers Policy
On a motion made by Mr. Stanger, seconded by Mr. Druziako, Trustees approved to amend the Remembrance of Staff Members and Volunteers Policy to reflect the amount of remembrance not to exceed $50.00 for staff members and $30.00 for volunteers.
The Administrative Clerk called the roll: YEAS: Mrs. Bermudez, Mrs. Franzoi, Mrs. Goode, Ms. Irby, Mrs. Spinelli, Mr. Stanger and Mr. Druziako

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Mrs. Goode, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Mr. Druziako and seconded by Mrs. Goode, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
There was no other business.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 5:55 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk