VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
December 19, 2013

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, December 19, 2013 in the Children’s Event Room of the Library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President Christine Schneider called the meeting to order at 5:38 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9 and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Whelma Irby, Catherine Franzoi, Josephine Spinelli, Michael Sarnoff, Ross Stanger and Christine Schneider. Also present were Library Director Gloria Urban, Administrative Clerk Mary Ann Rada and Architect John Pedersen.

MINUTES of November 21, 2013
Mr. Druziako, seconded by Mr. Stanger, moved that the minutes of the November 21, 2013 Board of Trustees meeting be accepted. The motion was passed by unanimous consent.

TREASURER’S REPORT for November 2013
On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approved the Treasurer’s Report for November, 2013. The motion was passed by unanimous consent.

SCHEDULE OF ACCOUNTS
The Schedule of Accounts for Payment for December, 2013, in the amount of $31,168.60 ($14,512.97 – other expenses and $16,655.63 – library materials) was authorized for payment by all present on a motion made by Mr. Druziako, seconded by Mr. Stanger. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of January
On a motion made by Mr. Druziako, seconded by Mrs. Spinelli, Trustees approved the payment of salaries and benefits for the month of January. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

UNFINISHED BUSINESS
Accept John Pedersen’s notes about the roof plan
At this time, on a motion made by Mr. Stanger and seconded by Dr. Sarnoff, Trustees approved to move the order of business to Unfinished Business – John Pedersen. The motion was passed by unanimous consent.

Architect John Pedersen presented to Trustees an aesthetic proposal for the roof and samples of the material to be used. Important points discussed include:
• The old roof will be removed and replaced with a metal, raised seam roof with snow guards.
• Walls where water penetrates through will be covered with metal panels. Trustees will have a variety of colors to choose from at a later date. Also, the new roof will be extended to overhang walls at all sides.
• Some areas of the roof will be raised to allow extra insulation to be installed.
• To assist with proper drainage, gutters will be installed and arranged more efficiently. Drainage channels will be created to direct water into the parking lot.

On a motion made by Dr. Sarnoff, seconded by Ms. Irby, Trustees accept the aesthetic proposal submitted by Architect John Pedersen. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

On a motion made by Dr. Sarnoff, seconded by Ms. Irby, Trustees agreed to return to the regular order of business. The motion was passed by unanimous consent.

CORRESPONDENCE
There was no correspondence.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. Ms. Urban added the following:
• The Nutcracker Prince Puppet performance held three shows that drew in over 300 people. The show this year was dedicated to the memory of Jan Beaudoin, a staff member who recently passed away. A nutcracker with a plaque honoring Mrs. Beaudoin’s memory is being purchased and will be displayed in the Children’s Department of the library.
• The court date that was scheduled for Wednesday, December 18 for the Neopost lawsuit, was postponed until January 15, 2014 due to the illness of Attorney Edward Duffy’s mother.

DEPARTMENT REPORTS
Community Relations Report
Trustees received a Community Relations Report.

NEW BUSINESS
Accept Foundation reimbursement for Librarica and Innovative into the budget lines
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees approved the following reimbursement from the Vineland Library Foundation for Librarica and Innovative into the CY13 budget lines.

Librarica expense - $5,455.00 - Computer sharing cost
Innovative expense - $12,138.33 – Computer sharing cost

The motion was passed by unanimous consent.

Accept Grants and Donations into CY13 budget lines
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees accepted the following grants and donations into CY 2013 budget lines. The motion was passed by unanimous consent.

Bristol Myers Squibb $ 1,100.00 Library Material
5 K Donations 2013 $ 2,090.99 Library Material
5 K Donations 2013 $ 1,133.01 Supplies
5 K Donations 2013 $ 650.00 Misc.
Italian Heritage 2013 $ 500.00 Supplies
Swat Grant 2013 $ 3, 250.00 Travel

Accept Memorials income and expenses into CY13 budget lines
On a motion made by Mr. Druziako, seconded by Mr. Stanger, Trustees accepted memorials into CY 2013budget lines:

Amount received during CY 2013 $1,620.00 Library Material

Amount spent during CY 2013 $1,546.78 Library Material

The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

Save the Book Campaign
On a motion made by Mr. Druziako seconded by Dr. Sarnoff, Trustees accepted Save the Book Campaign funds into CY 2012 budget lines:

Amount received during CY 2013 $ 210.00 Library Material
Amount spent during CY 2013 $ 210.00 Library Material

The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

Rescind Policy – Use of Library electrical outlets for charging personal electronic equipment
On a motion made by Mr. Druziako, seconded by Ms. Irby, Trustees approved to rescind the policy “Use of Library electrical outlets for charging personal electronic equipment”. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Ms. Irby, Dr. Sarnoff, Mrs. Spinelli, Mr. Stanger and Mrs. Schneider

PUBLIC COMMENT
On motion made by Mr. Druziako and seconded by Ms. Irby, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Dr. Sarnoff and seconded by Mr. Druziako, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

EXECUTIVE SESSION
There was not a call to go into Executive Session.

ADJOURNMENT
On motion made by Mr. Stanger and seconded by Mr. Druziako, Trustees agreed to adjourn the meeting at 6:39 p.m. The motion was passed by unanimous consent.


Respectfully submitted,

Mary Ann Rada, Administrative Clerk