VINELAND PUBLIC LIBRARY
BOARD OF TRUSTEES – MINUTES
April 23, 2015

A meeting of the Board of Trustees of the Vineland Public Library was held on Thursday, April 23, 2015, in the Community Event Room of the library, 1058 E. Landis Avenue, Vineland, NJ.

Board of Trustees President, Christine Schneider, called the meeting to order at 5:29 pm. Notice of this meeting had been sent to the Office of the City Clerk, The Daily Journal, The Press, Channel 9, and was posted in the library in accordance with The Sunshine Law. Trustees present were Victor Druziako, Catherine Franzoi, Greg Gallo, Sally Goode, Whelma Irby, Josephine Orlando-Spinelli, and Christine Schneider. Also present were Library Director, Brandi Grosso; Administrative Clerk, Mary Ann Rada; and Head of Adult Services, Holly Rogerson.

MINUTES of March 26, 2015
Ms. Irby, seconded by Mrs. Spinelli, moved that the minutes of the March 26, 2015 Board of Trustees meeting be accepted. All who attended the meeting passed the motion unanimously.

TREASURER’S REPORT for March, 2015
On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees approved the Treasurer’s Report for March, 2015. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, and Mrs. Schneider

AMENDED TREASURER’S REPORT for December, 2014
On a motion made by Ms. Irby, seconded by Mrs. Spinelli, Trustees approved the amended Treasurer’s Report for December, 2014. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, and Mrs. Schneider

SCHEDULE OF ACCOUNTS for April, 2015
The Schedule of Accounts of payments for April, 2015, in the amount of $16,879.45 ($9,884.51 – other expenses and $6,994.94– library materials), was authorized for payment by all present on a motion made by Ms. Irby, seconded by Mrs. Spinelli. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, and Mrs. Schneider

APPROVAL OF PAYMENT OF SALARIES AND BENEFITS for month of May, 2015
On a motion made by Ms. Irby, seconded by Ms. Goode, Trustees approved the payment of salaries and benefits for the month of May, 2015. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, and Mrs. Schneider

CORRESPONDENCE
• An email was received by Architect John Pedersen with suggestions concerning several trees on the library grounds that should be removed. The email is attached to the Director’s report.
• A letter from Mayor Bermudez was received regarding the re-appointment of Library Trustees whose terms have expired.

LIBRARY DIRECTOR’S REPORT
A copy of the Library Director’s Report is attached to the original minutes. The following was added:
• Mayor Bermudez and Greg Gallo visited the Library on April 21.
• The City’s Public Works Department began removal of the two large, rotting trees at the back entrance of the Library. They will remove the stumps if the library rents a stump remover.
• The Road Department has been out to repair the sink hole.
• Trustees questioned why the City does not take care of the library’s lawn care. Mr. Gallo will look into this.
• Ms. Grosso attended a Rotary luncheon.
• Ms. Grosso will be meeting with Superintendent of Vineland Schools, Dr. Mary Gruccio on April 24.

DEPARTMENT REPORTS
Community Relations Report

Trustees received a Community Relations Report for March that was prepared by Library Associate, Caroline Fricke.

UNFINISHED BUSINESS
Roof – Building Committee Report

Mr. Druziako reported the following:
• On April 6, Mr. Druziako met with Architect John Pedersen and representatives from Fabbri Builders to perform the punch list for the roof.
• Mr. Pedersen will be preparing a list of repairs and renovation still needed to be done to the library, listing the most important first.
• Work and clean up that still needs to be completed by Fabbri include:
o Plaster that was spilled on the walls
o Ruts in the lawn from trucks and equipment
o Re-seeding of lawn areas damaged by trucks and equipment
o Oil that leaked from equipment needs to be removed and cleaned up
• This work should be completed by the end of April.

Re-appointment of Trustees
Mayor Bermudez has re-appointed the following Trustees:
• Christine Schneider – Term expiring on December 31, 2019
• Victor Druziako – Term expiring on December 31, 2018
• Whelma B. Irby – Term expiring on December 31, 2016

The Mayor has appointed Elizabeth Bermudez to the Vineland Library Board of Trustees with a term commencing on February 26, 2015 and expiring on December 31, 2019.

NEW BUSINESS
Sun National Bank, Certificate of Deposit due May 16, 2015
Trustees received a handout, prepared by Melissa Vanes, Assistant Supervisor of Accounts, with a list of banks and their current interest rates.

On a motion made by Ms. Irby, seconded by Mr. Druziako, Trustees approved allowing the certificate of deposit at Sun National Bank to automatically renew. The Administrative Clerk called the roll: YEAS: Mr. Druziako, Mrs. Franzoi, Mr. Gallo, Mrs. Goode, Ms. Irby, Mrs. Spinelli, and Mrs. Schneider


Board’s approval to discuss a reuniting of the Cumberland County Libraries
Ms. Grosso met with Directors from Millville and Bridgeton Libraries. They felt the public was better served when all county libraries were united and would like to explore the possibility of reuniting the county libraries.

Mrs. Rogerson commented on some of the advantages that were available when all libraries worked as one consortium.

Trustees would like Ms. Grosso to find out what the library’s responsibilities and costs would be.

On a motion made Mr. Druziako, seconded by Mrs. Goode, Trustees approved Ms. Grosso to discuss, among the libraries, what would be involved in reuniting the Cumberland County Libraries.

Approval to change the May Board of Trustees meeting from May 21 to May 28
On a motion made by Mrs. Goode, seconded by Mr. Druziako, Trustees approved to move the May 21, 2015 Board of Trustees meeting to May 28, 2015.

PUBLIC COMMENT
On motion made by Mrs. Spinelli and seconded by Ms. Irby, Trustees moved to open the meeting to the public. The motion was passed by unanimous consent.

No members of the public were present.

On motion made by Ms. Irby, and seconded by Mrs. Spinelli, Trustees moved to close the public comment session of the meeting. The motion was passed by unanimous consent.

OTHER
Ms. Grosso reported that, on May 14, the library will be opening an hour late at 10:00 a.m. for staff fire evacuation training.

EXECUTIVE SESSION
There was not a call to go into executive session.

ADJOURNMENT
The meeting was adjourned at 6:15 p.m.

Respectfully submitted,
Mary Ann Rada, Administrative Clerk